Executive Assistant
Job Description
PLEASE READ:
This is a 12 month contract with potential for extension
Successful candidate must be available ASAP
This position is fully in office (Bay Street)
Successful candidate must have 6 years experience supporting multiple C-Suite executives
Your new company
Hays Specialist Recruitment has partnered with a large company located in Toronto, ON. We are looking to hire a Executive Assistant to join their team on a contract basis of 12 months, which has the possibility of extension.
Your new role
- Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and meeting logistics
- Prepare, edit, and maintain PowerPoint presentations, reports, and correspondence
- Process expense reports using Concur and assist with budget tracking as needed
- Maintain confidentiality and exercise discretion in handling sensitive information
- Communicate effectively with internal teams and external stakeholders at all levels
- Collaborate with other Executive Assistants to support shifting business priorities and team needs
- Monitor deadlines, manage competing priorities, and respond promptly to scheduling changes or travel adjustments
- Support special projects and assist with event planning and coordination
Qualifications :
- Minimum of 6 years’ experience as an Executive Assistant, with proven success supporting multiple executives
- Completed post-secondary education
- Highly proficient in Microsoft Office Suite, especially Word and Excel
- Experience using expense processing softwares is an asset
- Strong organizational skills and ability to thrive in a fast-paced, dynamic environment
- High emotional intelligence, professional decorum, and a proactive, team-oriented mindset
- Flexibility to work overtime and respond to urgent changes in schedule or travel plans
How to Apply
Ready to start your career as a Executive Assistant at Hays?
- Click the "Apply Now" button below.
- Review the safety warning in the modal.
- You will be redirected to the employer's official portal to complete your application.
- Ensure your resume and cover letter are tailored to the job description using our AI tools.
Frequently Asked Questions
Who is hiring?▼
This role is with Hays in Toronto.
Is this a remote position?▼
This appears to be an on-site role in Toronto.
What is the hiring process?▼
After you click "Apply Now", you will be redirected to the employer's official site to submit your resume. You can typically expect to hear back within 1-2 weeks if shortlisted.
How can I improve my application?▼
Tailor your resume to the specific job description. You can use our free Resume Analyzer to see how well you match the requirements.
What skills are needed?▼
Refer to the "Job Description" section above for a detailed list of required and preferred qualifications.