Administrative Executive Assistant

Job Description

Job Description

Job Description

FUTURE VACANCY WITH OUR CLIENT

Location: Toronto, ON (On site)
Language: Proficiency in written and spoken English
Salary Scale: $25/hour+
Contract to perm opportunity

About the Opportunity

We are seeking a dedicated Executive Assistant / Administrative Assistant who will play a key role in supporting the efficient operations of our team. In this position, you will provide essential administrative support, including managing schedules, organizing meetings, and coordinating communications. Your contributions will ensure that daily operations run smoothly, enabling the team to focus on their priorities and initiatives.

This role is ideal for someone who thrives in a collaborative environment and enjoys multitasking. You will have the opportunity to work alongside talented professionals and contribute to a positive workplace culture.

What’s in it for You

You will be part of a supportive team that values organization and adaptability. This role offers opportunities for professional growth and skill development within an inclusive environment. Your contributions will not only be recognized but will also help you grow in your career.

Your Responsibilities

• You will manage calendars, schedule meetings, and coordinate appointments for team members.
• In this role, you will assist in preparing documents, reports, and presentations.
• You will maintain organized records and files, ensuring easy access to information.
• You will respond to inquiries and assist with communication between team members and external contacts.
• You will handle administrative tasks such as data entry, expense tracking, and office supply management.
• You will collaborate with team members to support various projects and initiatives.

Skills and Qualifications

• High school diploma or equivalent; post-secondary education is an asset.
• 1-3 years of experience in administrative support or related roles.
• Strong organizational and time-management skills, with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Team-oriented mindset and strong interpersonal skills.

Note from the Hiring Manager
“We are looking for someone who is proactive and detail-oriented, ready to support our team in achieving its goals.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.