Unit Secretary-Operating Room, C (J0624-0009)

  • Full Time
  • Toronto

North York General Hospital



IMAGINE a hospital where everyone is committed to excellence. We did.

We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care.

At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada’s leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation.

North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing!.

At North York General, our team is making a world of difference.

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required) from the Ontario Ministry of Health website or other authorized source. An individual is fully vaccinated if they have provided proof of vaccination in the form of a receipt from COVaxON (the Ministry’s provincial system for COVID-19 vaccination information) and 14 days have elapsed from the final dose.

In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement.



Position Summary


Unit Secretary, Operating Room
Your goal in this position is to perform administrative, secretarial and receptionist support for the Perioperative Services in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem solving skills, and embrace the challenge of prioritizing work demands in a fast paced and stressful environment.

The position supports the hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

This position supports the Hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers , learners, patients and families.

On a practical level, you will

  • Support and adhere to Hospital policies and procedures
  • Communicate with staff, patients, families, internal and external parties
  • Coordinate various interdepartmental activities and requests such as transportation of patients for tests, discharge and services required on the unit
  • Accepts, coordinate and triage telephone calls and inquiries and process them in an appropriate and timely manner
  • Assume responsibility for identification and advancement of issues and concerns with the Clinical Team Manager or Coordinator in a time sensitive manner
  • Compile and disseminate material/documents related to Program activity
  • Manage confidential information in a sensitive and professional manner
  • Book surgical patients from the on line SBR tool into Surginet.
  • Liase with Surgeon and Endoscopists offices for weekly signoffs and OR packages.
  • Prepare reports in Cerner and review then confirm completed surgical cases.
  • Input time cards into Kronos and prepare reports, prepare the nursing on call list for distribution.
  • Triage management of urgent surgical cases with the Clinical Coordinator/ resource nurse in the OR.
  • Prepare statistics, reports, photocopying, prioritizing and processing of information as required
  • Manage unit supplies, services and repair needs.

  • Qualifications

  • Grade XII diploma
  • A medical office assistant certificate or minimum one year comparable office experience with medical orientation
  • Medical terminology course required.
  • Accurate minimum typing speed of 45 w.p.m
  • Proficiency in Microsoft Office including; Word, Excel and PowerPoint
  • Experience with SBR and Surginet preferred
  • Knowledge of WTIS and Cancer Care Ontario preferred.
  • Previous experience as a unit secretary in the operating room, endoscopy, day surgery and Recovery room an asset
  • Bilingualism in French/English an asset

  • What We Offer

    Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Part Time Casual position with 8 hour shifts, on an as needed basis in the Surgery- Operating Room Unit. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.



    FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department