Undergraduate Course Administrator


Undergraduate Course Administrator

Date Posted: 06/04/2024
Req ID: 37704
Faculty/Division: Faculty of Arts & Science
Department: Dept of Chemistry
Campus: St. George (Downtown Toronto)
Position Number: 00051019


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About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Established in 1859, the Department of Chemistry is one of the leading institutions of its kind in Canada – featuring teaching excellence, advanced research facilities and development of distinguished scientists in the past and for the future. Our department has a wide variety of services including chemical stores, NMR lab, X-ray analysis lab and a mass spectrometry lab. These resources, combined with our ambition and excitement, create an ideal place to work, research and make an impact in scientific education.

This position will report into the Associate Chair, Undergraduate Studies and the Chief Administrative Officer, Department of Chemistry.

Your responsibilities will include:

  • Coordinating schedules with stakeholders, including staff, teaching assistants and faculty.
  • Troubleshooting timetabling and/or room booking conflicts.
  • Collecting and submitting final course grades.
  • Coordinating the preparation and distribution of course material.
  • Responding to enquiries within the defined scope of the role and redirecting as appropriate.
  • Handling sensitive and/or confidential information.
  • Updating and maintaining records; monitoring undergraduate tutorial and laboratory section enrolment.
  • Preparing draft statistical reports and summaries from data collected.

Essential Qualifications:

  • Advanced College Diploma (3 years) in Physical Sciences or Sciences, or an acceptable combination of equivalent experience.
  • Minimum two years’ recent and related experience with educational course coordination, including preparing course and program material, maintaining course/student information, and organizing program logistics, preferably in an academic environment
  • Experience providing detailed explanations regarding academic programs and course information to students
  • Experience interpreting and applying academic guidelines and procedures
  • Experience working with ROSI and Quercus or similar University Student Information Systems
  • Experience working in a university or college setting
  • Demonstrated advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Solid knowledge of academic policies and procedures including: general admission process, program/degree requirements, the application process, and the role of the registrar
  • Demonstrated advanced skills with Quercus or a similar system
  • Excellent oral and written communication skills
  • Excellent organizational, multitasking, and administrative skills
  • Excellent teamwork skills

Assets (Nonessential):

  • Knowledge of chemistry would be an asset

To be successful in this role you will be:

  • Communicator
  • Efficient
  • Multi-tasker
  • Organized
  • Team player

Closing Date: 06/12/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 — $61,600 with an annual step progression to a maximum of $78,775. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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