Receptionist Administrator – Mississauga

MD Financial Management

Is this role right for you?

In this role you will:

  • Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments
  • Maintain office systems, including but not limited to, network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual
  • Lead management of facilities operations as well as delivery and change management of facilities related changes
  • Liaise with Facilities to support leasehold improvements, lease renewals and planned moves
  • Complete regional reporting requests & data analysis
  • Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI
  • Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required
  • Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan
  • Participate in various regional meetings and special projects, as needed
  • Liaise with external partners such as medical associations, accounting firms, etc. for regional projects as required
  • Other administrative tasks as required 
  • Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions
  •  The Must Haves:

  • Community college diploma in Business Administration or equivalent
  • Three+ years’ experience in an administrative or clerical position, preferably with a financial services company
  • Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset
  • Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications 
  • Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

  • Stewardship of the client experience
  • Strong organizational skills.
  • Excellent communication skills
  • Initiative and resourcefulness
  • Ability to work effectively and collaboratively within a team
  • Attention to detail
  • Well-organized with high energy, effective communication skills
  • Enjoys a fast-paced environment and is highly professional 
  • Team player with a desire to consistently create a positive work environment