Procurement Coordinator

Job Description

Job Description

Job Description

Salary:

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program ofPearson LIFT(Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canadas largest airport for the future of air travelincluding critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

JOB SUMMARY

The Procurement Coordinator plays a vital role in supporting the procurement function for a large-scale aviation infrastructure project based in Mississauga. The Procurement Coordinator is responsible forvendor pre-qualification, tender issuance, commercial evaluation, and contract administration to ensure all procurement activities align with project timelines, budget, and compliance standards. The ideal candidate brings experience in complex construction environments, strong commercial and technical acumen, and the ability to work collaboratively across functions to ensure that the procurement activities are aligned with project objectives and deliver best-value solutions.

RESPONSIBILITIES

• Support the preparation and issuance of procurement strategies and tender packages for goods and servicesrequiredfor project execution.

• Coordinate the pre-qualification of bidders and manage the tender process using electronic quotation systems.

• Collaborate with stakeholders to ensure all technical, commercial, and schedule requirements are captured in tender documentation.

• Perform commercial evaluations of bids and contribute to vendor selection by presenting best-for-project options.

• Maintain clear communication with vendors and internal departmentsregardingprocurement timelines, clarifications, and deliverables.

• Support the negotiation and execution of vendor contracts, including pricing, delivery schedules, and payment terms.

• Track procurement activities, including vendor performance and delivery timelines, to ensure compliance with project requirements.

• Assistin the preparation of purchase orders using SAP and ensure alignment with project controls and financial systems.

• Participate in kick-off meetings and coordinate the handover of executed contracts to the subcontracts administration team.

• Monitor and address procurement-related risks and escalate concerns appropriately to project leadership.

• Support stakeholder and client reporting by compiling procurement metrics and progress updates.

• Maintain organized procurement records and ensure adherence to internal controls and regulatory standards.

• Contribute to process improvement initiatives and activelyparticipatein procurement-related working groups.

• Deliverprocurement outcomes aligned with total cost of ownership and value-for-money principles.

WORK CONDITIONS

The position is based at our offices in Mississauga, Ontario, with regular visits to project sites and occasional supplier or vendor meetings asrequired. This position is 5 days per week with core hours between approximately 8:00 am5:00 pm with 1 hour for lunch or as agreed upon with your manager.All employees must complete a RAIC and Criminal background check.

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES

• Post-secondary degree or diploma in Supply Chain, Business Administration, Engineering, ora relatedfield.

• C.P.P., SCMP or equivalent professional designation is considered an asset.

• 35 years of procurement experience in construction or large infrastructure projects.

• Familiarity with procurement software systems and enterprise tools such as SAP.

• Proficient in Microsoft Office Suite, including Excel, Word, and PowerPoint.

• Demonstrated negotiation and communication skills.

• Strong organizational and time management skills, capable of managing multiple priorities in a high-paced environment.

• Understanding ofprocurement regulations, best practices, competitive bidding, and contract terms.

• Ability to analyze data, evaluate risk, and recommend procurement strategies aligned with projectobjectives.

• Experience working in collaborative environments with diverse stakeholder groups.