Office Administrator

Job Description

<p>We are seeking a detail-oriented, organized, and proactive Office Administrator to manage our clients day-to-day administrative operations and support their internal teams.</p> <p><strong>Key Responsibilities:</strong></p> <ul><li>Manage general administrative duties, including filing, photocopying, scanning, and data entry.</li><li>Answer and direct incoming phone calls, emails, and in-person inquiries.</li><li>Maintain schedules and calendars, book meetings and appointments.</li><li>Order and manage office supplies and liaise with vendors or service providers.</li><li>Prepare and edit documents, reports, and correspondence.</li><li>Maintain accurate and up-to-date records and filing systems (physical and digital).</li><li>Assist in payroll, invoicing, and basic bookkeeping tasks (if required).</li><li>Support onboarding of new employees and help coordinate training logistics.</li><li>Ensure the office is clean, organized, and operating efficiently.</li><li>Uphold privacy and confidentiality in line with Ontario and Canadian regulations.</li></ul> <p></p> <p><strong>Qualifications:</strong></p> <ul><li>High school diploma required</li><li>Post-secondary education in Business Administration, Office Management, or related field preferred.</li><li>2+ years of experience in an administrative or office support role.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common office technology.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, multitasking, and time management abilities.</li><li>Professional, courteous, and capable of working independently or as part of a team.</li></ul> <p></p>