Office Administrator
Job Description
We're Hiring: Office AdministratorRectangle Design Inc. is a fast-moving, design-build firm specializing in residential real estate development projects. Since 2005, we've completed more than 200 custom homes, townhouses, and major renovations. We think fast, move fast, and build fast - and we're looking for someone who can keep pace and bring structure to our growing team.
We're looking for a highly organized, professional, and confident Office Administrator who is great on the phone, has strong communication skills, and brings serious attention to detail. This is an in-office position for someone currently living in Calgary.
We are not considering relocation or remote applicants.
The RoleYou'll work closely with our Operations team to keep projects and processes running smoothly. Your role is about supporting the people who build - through exceptional organization, scheduling, and follow-through.
Key Responsibilities- Coordinate project scheduling, calendar updates, and follow-ups with trades and suppliers
- Manage procurement and purchase orders, ensuring accuracy and tracking delivery timelines
- Handle incoming calls with professionalism, clarity, and warmth - you'll often be the first point of contact
- Assist with subtrade coordination, document control, and RFQ tracking
- Support project managers with daily administrative needs
- Keep the office organized and help build efficient systems and workflows
- Minimum 5 years of professional office administration experience (construction, design, or related industry preferred)
- Excellent phone and communication skills - professional, clear, and confident
- Strong organizational skills and a proactive, resourceful mindset
- Experience with purchase orders, scheduling, and basic project coordination
- Proficiency with QuickBooks, Microsoft Office/Google Suite, and fast typing skills
- Must currently reside in Calgary. Applicants outside of Calgary will not be considered.
- Location: , Avenue S.W., Calgary
- Hours: Monday to Friday, 9:00 AM - 5:00 PM
- Start: As soon as possible
- Compensation: Please include wage expectations with your application.
We will only be reviewing applications submitted by email.
Send your resume and cover letter to
Include salary expectation
Attn: Shane Rennie
Subject line: Office Administrator Application
- If you're detail-oriented, love keeping projects organized, and can make a phone call sound like a handshake - we want to hear from you.
How to Apply
Ready to start your career as a Office Administrator at Rectangle Design Inc.?
- Click the "Apply Now" button below.
- Review the safety warning in the modal.
- You will be redirected to the employer's official portal to complete your application.
- Ensure your resume and cover letter are tailored to the job description using our AI tools.
Frequently Asked Questions
Who is hiring?▼
This role is with Rectangle Design Inc. in Calgary.
Is this a remote position?▼
This appears to be an on-site role in Calgary.
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What skills are needed?▼
Refer to the "Job Description" section above for a detailed list of required and preferred qualifications.