Legal Services Manager

Job Description

Legal Services Manager (HR & Accounting)



Strategic bilingual role overseeing legal and accounting support services in Montréal. Supervision of multidisciplinary teams in a collaborative environment, with interaction across multiple Canadian offices and a hybrid work model. Strong leadership and performance management skills are required.



What is in it for you:




• Annual salary of $ to $120.000, based on experience.


• Permanent full-time position, 35 hours per week.


• Work schedule: Day shift, Monday to Friday.


• Hybrid work: 4 days per week in the office.


• Health and dental coverage, as well as long-term disability benefits.


• Professional development opportunities, including an annual training and tuition reimbursement allowance.


• Subsidized fitness program and wellness-related activities.


• Employee Assistance Program.


• Annual company closure for Wellness and Mental Health Day.


• Personal days to help balance external commitments.


• Early departure on Fridays before long weekends.


• Financial incentive for employee referrals.


• Regular employee appreciation events.


• An attractive corporate culture that fosters social interactions and teamwork.



General Responsibilities:

• Supervise accounting, legal, and administrative support teams in Montréal.


• Ensure seamless coordination with the Vancouver, Calgary, and Toronto offices.


• Actively participate in employee performance evaluations.


• Support performance management in collaboration with HR and lawyers.


• Organize resource allocation for new and existing legal professionals.


• Identify professional development needs and coordinate training opportunities.


• Participate in recruitment and onboarding of support staff.


• Provide compensation recommendations aligned with market conditions and budgets.


• Manage employee departures in coordination with HR.


• Approve vacation requests, organize coverage, and process payroll-related notices.


• Address workload distribution and internal communication issues.


• Review paralegal timesheets on a quarterly basis.


• Assign mentors to new employees.


• Approve overtime and expense reimbursement requests.


• Participate in employment termination procedures.


• Contribute to succession and workforce planning.



Accounting Responsibilities:




• Manage and oversee the local accounting team.


• Perform daily bank reconciliations and cash flow analyses.


• Prepare payments related to files, remittances, and trust accounts.


• Respond to internal accounting inquiries.


• Act as a liaison with the national accounting department.


• Generate lawyer time-tracking reports.


• Manage the monthly accounting close process.


• Monitor accounts receivable, WIP, and trust funds.


• Manage intercompany accounts.


• Conduct annual performance evaluations for the administrative team.


• Process electronic payments and transfers.


• Provide accounting support during staff absences.


• Generate reports required by partners.


• Optimize accounting software and ensure proper system functionality.


• Train employees on the use of accounting tools.



What you will need to succeed:




• Degree in Business Administration, Human Resources, or a related field (asset).


• 5 years of experience in human resources and accounting.


• Experience in legal support services or consulting.


• Bilingual in English and French, required to:


• Communicate effectively with teams based in Montréal, Vancouver, Calgary, and Toronto.


• Support lawyers and administrative services in both official languages.


• Draft internal communications and accounting reports for a national audience.


• Participate in evaluations, training, HR processes, and performance follow-ups in both languages.


• Demonstrated leadership and proven experience managing teams.


• Excellent interpersonal and communication skills.


• Strong ability to prioritize and manage multiple files simultaneously.


• Proficiency in performance management and talent development.


• Advanced knowledge of Microsoft Office applications.


• Strong command of HR tools and accounting software.


• Skills in mentoring, problem-solving, time management, and strategic planning.



Why Recruit Action?



Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.



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