Human Resources Specialist

Job Description

<p>About Quality Smart Solutions:</p><p>Quality Smart Solutions Inc. is a science and compliance consulting firm globally serving consumer health product companies in Natural Health Products, Dietary Supplements, Over-The-Counter DIN products, Foods and Cosmetics regulatory and quality areas.</p><p>Our fast, cost effective, solutions-oriented approach has ensured client satisfaction and has established Quality Smart Solutions as the preferred partner in science and compliance having served over 600 global clients, licensing over 5000 products and sites and completed over 15,000 projects.</p><p>Position Summary :</p><p>We are seeking a highly capable and hands-on HR Specialist to join our team in a part-time role (20 hours per week). This position is predominantly remote, with some on-site presence required for key meetings, team events, or specific business needs. This stand-alone role combines strategic HR leadership with practical, day-to-day execution. The ideal candidate will be able to think big picture while also rolling up their sleeves to implement and manage all aspects of HR operations, including payroll, recruitment, HR systems, and employee engagement. This position is ideal for a professional who thrives in a dynamic environment, has strong business acumen, and enjoys building and improving HR infrastructure in a fast-paced, growing organization, while maintaining flexibility in their work schedule.</p><p>Detailed Responsibilities:</p><p>Payroll & HR Systems</p><ul><li>Administer payroll using Payworks, ensuring accuracy, compliance, and timeliness.</li><li>Maintain payroll reporting and related compliance filings.</li><li>Manage HRIS systems (BrightHR) including data integrity, reporting, and optimization.</li></ul><p>Recruitment & Workforce Planning</p><ul><li>Lead end-to-end recruitment, with a focus on technical and specialized roles.</li><li>Develop and execute manpower planning strategies to align with business growth.</li><li>Build and maintain a strong employer brand to attract top talent.</li></ul><p>Employee Lifecycle Management</p><ul><li>Oversee full-cycle onboarding and off-boarding, ensuring a positive and compliant experience.</li><li>Develop, document, and update HR policies, procedures, and employee handbooks.</li><li>Support performance management processes, coaching managers as needed.</li></ul><p>Culture, Engagement & Development</p><ul><li>Drive culture-building initiatives to foster engagement, retention, and high performance.</li><li>Partner with leadership on strategic HR planning to support organizational growth.</li><li>Develop and implement training and development programs aligned with business needs.</li></ul><p>Compliance & Employee Relations</p><ul><li>Ensure compliance with applicable employment legislation (ESA, OHSA, Human Rights, etc.).</li><li>Provide guidance and support on employee relations matters, conflict resolution, and disciplinary processes.</li><li>Manage workplace health, safety, and wellness initiatives.</li></ul><p>Strategic HR Leadership</p><ul><li>Deliver HR analytics and general reporting to guide leadership decision-making.</li><li>Contribute to organizational design and succession planning.</li><li>Act as a trusted advisor to leadership on HR best practices, talent strategies, and workforce optimization.</li></ul><p>Qualifications:</p><ul><li>Education:<br> Post-secondary degree, diploma, or professional certification in Human Resources, Business Administration, or related field. CHRP/CHRL designation (or working toward) is an asset.</li><li>Experience:<br> Minimum 5 years of progressive HR experience, ideally in a stand-alone, fractional, or generalist role with exposure to both strategic and tactical HR.</li><li>Systems Knowledge:<br> Hands-on experience with Payworks payroll and BrightHR (or similar HRIS). Strong proficiency in MS Office (Excel, Word, PowerPoint) for reporting and documentation.</li><li>Recruitment:<br> Demonstrated success in full-cycle recruitment, including technical and specialized roles.</li><li>Employment Legislation:<br> Strong working knowledge of Ontario Employment Standards Act (ESA), Occupational Health & Safety Act (OHSA), Human Rights Code, and other relevant legislation.</li><li>Strategic HR Capability<br> : Ability to align HR initiatives with business goals through workforce planning, organizational design, and culture-building initiatives.</li><li>Communication Skills<br> : Excellent interpersonal and written communication abilities, with a proven ability to coach leaders, resolve employee issues, and foster collaboration.</li><li>Time Management & Organization<br> : Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to a fast-paced consulting environment with minimal supervision.</li><li>Professionalism & Confidentiality<br> : High level of discretion, integrity, and judgment when handling sensitive employee information.</li></ul><p>Our Perks:</p><p>We're looking for exceptional skills and experience because we offer competitive compensation and benefits, including:</p><ul><li>Competitive compensation structure.</li><li>Opportunities for meaningful personal and professional growth, where your unique background and experience are valued.</li><li>Fast-paced work environment that fosters continuous learning and development.</li><li>Clear opportunities for career growth and advancement.</li></ul><p>Equal Opportunity Employment:</p><p>Quality Smart Solutions is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity. We encourage applicants from all backgrounds, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or any other characteristic protected by law. We believe in providing equal opportunities for employment, advancement, and professional development to all individuals.</p><p>If you require accommodations during the application process, please contact us at<br><br>, and we will work to ensure that your needs are met.</p>