Financial Clerk/Office Administrator

Job Description

Job Description

Duties and Responsibilities

As a Financial Clerk/Office Administrator, you will play a key role in supporting our financial operations. Your responsibilities will include, but are not limited to:

Receivable Invoices

• Daily Review: Monitor the Orders Ready to Be Invoiced/Truck Order Master Report to determine eligibility for conversion into receivable invoices based on finalized Bills of Lading (BOL) and customer requirements. Inform the Financial Manager of any missing information.
• Invoice Processing: Once an order is confirmed for invoicing, prepare and email the receivable invoice along with the appropriate BOL and any required documentation to the customer.

Driver Pay

• Timely Processing: Collect and verify Driver and Owner Operator Pay BOLs and submit them to the Financial Manager by pay cut-off dates.
• Cost Confirmation: Ensure all costs associated with each order are accurately entered or quoted.

Payable Invoices

• Data Entry Support: Assist the Financial Manager in entering payable information into Axon, ensuring correct tax amounts and that supporting BOLs meet invoice payment requirements.
• Discrepancy Resolution: Verify that quotes and invoices match; investigate any discrepancies.
• Quote Management: Obtain and document quotes from towing companies, including tow charges, fuel surcharges, and storage charges.

Bank Reconciliations

• Assistance: Support the Financial Manager with bank account reconciliations as time permits.

GST/HST Reconciliations

• Monthly Submissions: Assist with the preparation and submission of monthly GST/HST filings as time allows.

Credit Card Management

• Daily Transactions: Manage credit card transactions, ensuring they are settled and recorded in the credit card book daily.
• Supplier Relations: Serve as the primary contact for the credit card supplier, evaluating pricing options annually.

Communication

• Phone Support: Answer incoming calls when primary coworkers are unavailable, taking messages as needed.

Filing and Order Confirmation

• Filing: Organize and maintain files, dispatch, and other documentation as requested.
• Order Confirmation: Confirm with towing companies/carriers that they have received orders.

Additional Responsibilities

• General Support: Perform other tasks as requested by the Financial Manager or coworkers, maintaining a positive attitude.
• Monday to Friday
• Starting Salary $53k will increase after 6 months

This role requires strong attention to detail, effective communication skills, and the ability to manage multiple tasks in a fast-paced environment. Your contributions will be essential in maintaining efficient financial operations.

* Please note, only applicants with the required background experience will be considered for this role. Please ensure you upload a detailed & current resume.

Company Description

Here at Express Employment Professionals, we are large enough to exceed all your needs and expectations, yet small enough to give you the one-on-one attention and customer service you deserve. We are experts in staffing, HR solutions and recruiting qualified workers to fill your needs. Our mission is to match great people with great jobs in our thriving community. Together, we will find a career solution to meet your needs!

Company Description

Here at Express Employment Professionals, we are large enough to exceed all your needs and expectations, yet small enough to give you the one-on-one attention and customer service you deserve. We are experts in staffing, HR solutions and recruiting qualified workers to fill your needs. Our mission is to match great people with great jobs in our thriving community. Together, we will find a career solution to meet your needs!