Executive Assistant

Our leading client in the Food Production industry is looking for an Executive Assistant to be aligned to the President to provide comprehensive administrative support to the president and executive team. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to manage multiple tasks efficiently. The Executive Assistant will be responsible for handling a wide range of administrative and executive support tasks, enabling our executives to focus on strategic initiatives and business priorities.

This is a full time position, with 5 days a week in their Vaughan office.

Responsibilities

Review documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
Provide comprehensive support to all members of the Advisory Board
Arrange travel and hotel reservations for both Leadership and Advisory Board Members
Be an active member and facilitate the Social Impact Committee – Seeding Change
Point of contact for B Corp certification status and renewal
Process invoices pertaining to the Advisory Board
Complete expense reports and other administrative duties
Collaborate with CEO or cross-functional teams to coordinate logistics of meetings, seminars, workshops, special projects and events as required.
Manage inventory of office supplies and place orders when required.
An active member of the Social Committee and Joint Health and Safety Committee.
Planning and organizing Leadership Team meeting and recording minutes
Account Admin contact for Telecom Service
Support with other administrative tasks and ad hoc assignments as required.
Customer Service (Backup)
Manage Customer Service inbox (inquiries, complaints)
Customer Service phone calls (inquiries, complaints)
Log complaints, gather information, pass onto QA within the stipulated timeline
Manage distribution of vouchers and gift cards (Canada & US)

Requirements

College diploma in Business Administration
3-5 years of senior administrative experience (CPG experience preferred)
Strong customer service skills in a busy and fast paced work environment
Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Organizational and time management skills
Keen attention to detail and a “right the first time” approach
Ability to maintain privacy and confidential information is critical
Strong communication skills
Polished, professional approach and the ability to establish and maintain strong interpersonal relationships is necessary

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