Document Controller

About Us:

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. We are a global player with Italian roots specializing in complex infrastructure: innovative and sustainable works that improve the lives of people. In over a century, we built some of the world’s most iconic infrastructure projects. Webuild envisions, designs, and builds major works and infrastructure for sustainable mobility, hydropower, water, and green buildings.

Webuild has won a new contract to deliver the Pape Tunnel and Underground Stations section of the Ontario Line (Pape North Connect)

This position is a full-time 100% onsite position at our downtown office.

Position Summary:

• Process all incoming and outgoing documents (document, drawings, correspondences) within various project systems (Aconex, Unifier, ProjectWise) as per client requirements
• Perform prescribed Quality Assurance & Check (QA/QC) on all submissions to the client
• Allocate project document drawing numbers as per project numbering convention
• Identify and coordinate with project team for any issues or discrepancies raised by project members or client
• Work closely with project members providing training related to document control project processes and assisting with the submission requirements when required
• Ensure achievement of established turnaround time from receipt of request for distribution to completion of processing and distribution of documentation by processing the submissions in a timely manner
• Assist project team with using, creating, developing, and extracting reports from Oracle Aconex System
• Assist in the maintenance of a reporting system to track NCR’s, RFI’s, CO’s and other documentation deemed critical by the project
• Identify and escalate process and system issues to the Document Control Manager in a timely manner
• Maintain the project distribution matrix within EDMS (Aconex)
• Identify opportunities for continuous process improvement and monitor for new and emerging software solutions
• Follow up with all discipline personnel for action items
• Ensure document data complies with implemented procedure and policies
• Maintain confidentiality around sensitive information and terms of agreement
• Retrieve files as requested by individuals from different disciplines
• Prepare ad-hoc reports on projects as needed

What you will bring:

• Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management
• Minimum 2 years of experience in document management, preferably in an engineering and/or construction-related field
• Advanced proficiency with applicable software applications in related field (MS Office, Adobe Acrobat Professional, & SharePoint)
• Experience with SharePoint, Aconex and Unifier is considered an asset
• Knowledge of project documentation and engineering terminology
• Strong written, verbal, communication, and interpersonal skills
• Detail-focused and good at managing time and workload
• Ability to accurately and efficiently setup, create and maintain documentation metadata
• Ability to interpret and follow process, procedures, workflows and standards
• Strong follow up skills and efficient ability to coordinate
• Experience working in a project team environment with ability to build relationships with team members, clients, third parties and subcontractors
• Ability to meet deadlines in a fast-paced environment, deal with pressure in a professional manner and effectively deal with and adjust quickly to changing priorities

Work Environment

At Webuild, we are committed to fostering a diverse and inclusive culture that promotes gender equity and the recruitment of under-represented groups at all levels of our workforce.