Document Control Manager

Job Description

Job Description

Job Description

Company Overview:
Forbes Bros Ltd. is a family owned and operated company. With safety at the core, Forbes Bros Ltd. has a family-oriented culture that focuses on flexibility, communication, growth & respect in the workplace.

POSITION OVERVIEW
Forbes Bros Ltd. is seeking an experienced and highly motivated Document Control Manager (full-time, permanent). This role will require some travel to project sites. The Document Control Manager is responsible for establishing, stabilizing, and advancing document control practices across the organization, with an initial focus on priority projects and foundational systems of work.

This role will work closely with Quality, Engineering, Project Operations, and Technical Services to ensure project documentation meets client, industry, and corporate requirements. The Document Control Manager plays a key role in promoting quality awareness, compliance, and continuous improvement, while building a scalable document control framework aligned to the current maturity of the business.

Job Overview:
Position(s): Document Control Manager
Work Hours: flexible work hours available
Location: work location/arrangement will be finalized with the successful candidate based on qualifications and suitability, subject to team requirements and business needs
Travel: some travel may be required time to time

WHAT WE OFFER:

• Competitive Salary
• Comprehensive health benefits plan
• Enrolment in Pension Program
• Company phone, iPad, and Laptop
• Vacation Days and PTO Days
• Flexible work schedule
• Family Oriented work environment
• Opportunities for career growth and development

KEY RESPONSIBILITIES:

• Emulates Forbes Bros core value of 'WE WORK SAFE' in all daily tasks
• Establish and implement foundational document control practices, standards, and workflows aligned with corporate, client, and industry requirements
• Define and maintain core templates, filing conventions, and minimum documentation expectations for projects
• Ensure required records related to document control are maintained accurately and consistently
• Partner with Project Directors and Project Managers to support document control needs on active and priority projects
• Ensure document control practices are practical, usable, and aligned with real-world project execution
• Support project closeouts, lessons learned, and documentation handover requirements
• Assess current-state document control practices and identify gaps, risks, and improvement opportunities
• Define requirements and readiness criteria for future enhancements, including software tools, training programs, and expanded program scope
• Support continuous improvement initiatives related to document control maturity across company groups and services
• Liaise with IT and internal stakeholders to support requirements definition and planning for document control systems and tools, as business readiness allows
• Contribute to the development of practical guidance and user support materials for document control practices
• Collaborate with Quality and Training partners to align document control guidance with broader onboarding and quality initiatives
• Support audits and reviews to ensure compliance with company policies and document control expectations
• Assist the Quality Control Manager with Project Quality Plans, Inspection and Test Plans, and quality documentation as required
• Participate in RFPs and tenders with respect to document control requirements
• Support investigation and resolution of quality issues, including root cause analysis and corrective actions
• Contribute to the development of standards and guidance for document controllers supporting Forbes Bros. projects
• As program maturity and demand increase, support the evolution of document control resourcing and capability within the organization
• Other tasks and functions as assigned

WHAT WE ARE LOOKING FOR:

• Diploma or bachelor's degree in a related field
• A minimum of five (5) + years of experience in Document Management in a construction setting, preferably within a utilities or civil construction company, is required
• Proven background as a Document Control Manager in large scope projects, is required
• Prior experience supporting document control on medium to large-scale projects
• Strong listening, problem solving and time management skills with the ability to meet various deadlines
• Strong verbal and written skills with the ability to communicate in a professional manner
• Comfortable operating in evolving environments and building structure where limited formal systems exist
• Ability to work with independently or within a team environment with minimal supervision
• Able and willing to travel as required

Forbes Bros Ltd. is an equal opportunity employer committed to best practices in recruiting and hiring to promote diversity and equality in the workplace. We thank all applicants for their interest, however; only those candidates who meet the requirements noted will be contacted.