Business Advisor, Capital and Financial Management

Job Description

JOB TITLE:  Business Advisor, Capital and Financial Management
DEPARTMENT:  Public Works & Engineering
POSTING NUMBER:  106131
NUMBER OF POSITIONS:  1
JOB STATUS & DURATION:  Full Time Permanent 
HOURS OF WORK:  35-hour workweek
LOCATION:  Hybrid Model*– when working onsite, you will report to the location of West Tower.
SALARY GRADE:  6
HIRING SALARY RANGE:  $97,593.00 – $109,792.00 per annum 
MAXIMUM OF SALARY RANGE:  $121,991.00 per annum
JOB TYPE:  Management and Administration 
POSTING DATE:  June 14, 2024
CLOSING DATE:  June 27, 2024 
AREA OF RESPONSIBILITY:Reporting to the Director, Building Design and Construction, the Business Advisor, Capital and Financial Management is responsible for leading and managing the Building Design and Construction financial capital budget while consulting with staff and clients on status, updates or changes and polices the decision processes to effectively manage cash flow, commitments and allocations. The Business Advisor, Capital Planning and Financial Management role will advise, evaluate and analyze project and section budgets, capital planning, and reports for returns or top ups, with analytical and financial solutions. Being the key representative in developing, implementing and managing the capital budget delivery and multi-year forecast the Business advisor will need to work closely with the Director, all Divisional Managers, Finance, Purchasing, Asset Management, clients and stakeholders. The Business Advisor is also responsible for ensuring the Division’s optimal performance including: Operational improvements and adherence to documentation and record keeping, ensure confidentiality is maintained based on the requirement to access, review, and distribute sensitive sectional or divisional and organizational communication, materials and records, managing and updating SOP’s, implementing and providing training for new software and/or initiatives, and provide administrative expertise to meet organizational effectiveness and corporate service standards.  
1. FINANCIAL AND BUDGET SUPPORT

• Prepares and maintains the Divisional capital budget for new projects and capital asset state of good repair.
• Liaise and assist the Business Services Division on a regular basis for Corporate reporting, operating budget recoveries, and year end forecasting and reconciliation.
• Monitors financial accounts, advises on status and takes appropriate action to address identified anomalies.
• Reviews Divisional activities against plan and budget and report on discrepancies, gaps and changes.  Supports development of mitigation strategies.
• Prepares Reports for internal communication of financial and project status for internal stakeholders, for both formal and informal reporting.
• Establish and recommend budget requirements and/or adjustments based on capital project activities and planning to ensure effective resourcing and budget management at all times.  
• Contribute and liaise with other department/division heads and senior project leaders on the financial planning for DRP special projects related to the delivery and implementation.
• Provide leadership and guidance in management and controls of implementation processes to facilitate the successful and timely delivery of projects.

 
2. CUSTOMER SERVICE

• Act as an advisory subject matter expert to meet Divisional and Corporate service standards.  Escalate complex issues to appropriate level.
• Champion collaboration with key external partners and stakeholder groups.
• Provide strategic guidance to project leads and teams regarding budget, Divisional and Corporate goals and objectives in a professional and timely manner.
• In unison with the Director’s office and administration, provide support and guidance for new divisional initiatives, training, processes and programs.

 
3. OPERATIONAL AND ADMINISTRATIVE

• Assists in the monitoring, development and adherence of SOP’s for the division, and related sections.
• Manages Divisional project management software (i.e. setting up new projects, funding and cost updates, changes, IT access, form and process creation, troubleshooting, and training).
• Facilitates assignment of Divisional work orders using HEAT Ticket System.
• Manage G: drive and SharePoint access for all staff (i.e. on-boarding/off-boarding).
• Facilitates process to set up projects for approved Capital and emergency state of good repair.
• Leads and/or assists administrative staff in the delivery of programs, training, protocols, and special projects.
• Support, advise and provide recommendations on confidential matters which may have the ability to impact labour relations, i.e. staffing, on-boarding, attendance monitoring, coordinating HR initiatives, training and/or policy writing.
• Works well within diverse groups to achieve common goals and objectives that meet operational effectiveness and corporate service standards.
• Participate as a member of a cross-functional team.

 
4. DIVISIONAL COORDINATION

• Design and develop the overall project delivery strategy including creation and execution of SOP’s, budget and PO management, reporting and data maintenance for the division.
• Provide financial and contract support to ensure corporate effectiveness is achieved. 
• Research best practices and processes to ensure staff achieve key milestones and targets.
• Anticipate and identify emerging issues and challenges to enable informed decision making.
• Identify and execute actions to ensure the division achieves corporate objectives and financial accountability.
• Proactively research key priorities to ensure divisional initiatives gain stakeholder support and commitment. 
• Identify and facilitate resolution of issues related to budget, operations, project progress and SOP’s.  Analyze and present status to BDC management.
• Provide strategic support, critical analysis, guidance and advice to the management team.
• Troubleshoot matters of importance to the Director of BDC and provide solutions and recommendations to aid in resolution while exercising judgment which may be sensitive, and in some cases, confidential in nature.

 
SELECTION CRITERIA:  
EDUCATION:

• Post-secondary degree or diploma preferably in Business Administration, Public Administration or equivalent in related field.

 
REQUIRED EXPERIENCE:

• 5-7 years’ experience in the development and analysis of budget planning, tracking and reconciliation, strategic planning and the operation of related business units.
• Knowledge of municipal procedures and protocols

 
OTHER SKILLS AND ASSETS:

• Knowledge of relevant municipal legislation considered an asset (e.g. Development Charges Act, Municipal Act, etc.)
• Demonstrated analytical and conceptual thinking with strong reasoning and problem solving abilities
• Advanced computer skills in MS Office including extensive knowledge of spreadsheet and database applications and PeopleSoft Financials
• Experience with Project Management software required
• Excellent interpersonal, customer service, and public relations skills
• Ability to communicate (oral and written) at a high level of proficiency
• Able to work independently and as part of a team 
• Excellent performance and work record
• Strong Organizational skills; Detail oriented, well organized and able to prioritize complex tasks and meet critical deadlines 

**Various tests and/or exams may be administered as part of the selection criteria. 
Interview:  Our recruitment process may be completed with video conference technology. Applicants who do not meet the educational requirements but have direct related experience may be considered.  As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.   If this opportunity matches your interest and experience, please apply online quoting
reference #106131 by June 27, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.  As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use. Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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