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Auto Dealer Vehicle Inventory Admin

Jacobson Ford Sales ltd

Salmon Arm, Canada

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Posted: July 27th, 2025

Job Description

Job Description

Job Description

We’re looking for a Vehicle Inventory Clerk to support our busy sales and administrative operations. This role plays a key part in maintaining accurate inventory controls and ensuring smooth coordination between departments. If you’re detail-oriented, organized, and thrive in a dynamic environment, we’d love to hear from you.

Key Responsibilities (including but not limited to):

  • Create and distribute a daily used vehicle inventory list for the sales department
  • Accurately enter trade-ins, auction units, and used purchases into our accounting systems and prepare vehicle pouches
  • Cross-check information for accuracy and compliance with dealership policies and procedures
  • Prepare wholesale deal packages, ensure recall checks are completed, and coordinate vehicle cleaning
  • Generate purchase orders and facilitate communication between sales and service departments for wholesale vehicle work
  • Email wholesale bills of sale to vendors and coordinate vehicle transportation logistics
  • Track all incoming used vehicles and ensure required safety inspections are scheduled upon arrival
  • Post related payables and internal work orders into the accounting system
  • Perform data entry, light filing, and other office tasks as needed
  • Provide backup coverage for front desk reception
  • Participate in cross-training to support other administrative roles as required

Qualifications & Skills:

  • Strong multitasking skills with excellent attention to detail
  • Ability to perform well under pressure in a fast-paced, deadline-driven environment
  • Flexible and quick to adjust priorities as business needs evolve
  • Team-oriented with a positive attitude and willingness to pitch in wherever needed
  • Previous automotive industry or dealership experience is an asset but not required

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