Assistant Property Manager

Job Description

Job Description

Job Title: Property Management Assistant

Location: Kitchener ON

Job Type: Part-Time

About Us:

The Hellenic Community of K-W portfolio includes a diverse range of residential and commercial properties. We are currently seeking a motivated and detail-oriented Property Management Assistant to join our team and contribute to the efficient management and administration of our properties.

Job Summary:

The Property Management Assistant will support the overall administration of building operations, ensuring smooth and efficient management of properties. This role involves a variety of tasks, including tenant communications, maintenance coordination, administrative support, and record keeping. The ideal candidate will have strong organizational skills, excellent customer service abilities, and a proactive attitude.

Key Responsibilities:

• Tenant Relations:

  • Serve as a primary point of contact for tenants, addressing inquiries and concerns in a professional and timely manner.
  • Assist with lease renewals, move-ins, and move-outs, including preparing and reviewing lease agreements.
  
  

• Maintenance Coordination:

  
  
  • Manage and track maintenance requests, ensuring timely resolution of issues.
  • Coordinate with maintenance staff and external contractors to schedule repairs and routine maintenance.
  • Conduct property inspections to identify maintenance needs and ensure compliance with safety standards.
  
  

• Administrative Support:

  • Maintain accurate and up-to-date property records, including lease agreements, tenant information, and maintenance logs.
  • Prepare and distribute property-related documents, such as notices, reminders, and reports.
  • Assist in processing rent payments and handling billing inquiries.
  
  

• Building Operations:

  
  
  • Oversee the day-to-day operations of the property, ensuring adherence to company policies and procedures.
  • Assist with managing property budgets and expense tracking.
  • Support property managers in implementing and enforcing building rules and regulations.
  
  

• Customer Service:

  • Provide exceptional service to tenants, addressing their needs and resolving any issues that arise.
  • Foster positive relationships with tenants and create a welcoming environment within the property.
  
  

Qualifications:

• Education: High school diploma or equivalent required; Associate’s degree or relevant certification preferred.
• Experience: Minimum of 1-2 years of experience in property management, real estate, or a related field is preferred.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software.
  • Ability to work independently and as part of a team.
  • Problem-solving skills with a proactive and customer-focused approach.
  
  

Working Conditions:

• Part-time hours (Two week days and Saturday).
• Ability to handle physical tasks related to property inspections and maintenance.

Compensation:

• Competitive salary based on experience.

Application Process:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and qualifications. Applications will be reviewed on a rolling basis until the position is filled.

The Hellenic Community Of K-W is an equal-opportunity employer and welcomes candidates from all backgrounds to apply.