Administrative Assistant

Job Description

<p><b>Contract Duration:</b> September 22, 2025 – October 31, 2026 (1-year contract, with strong potential for renewal)</p><p><b>Location:</b> Montreal, QC (Hybrid – 3 days in office, Tuesdays and Wednesdays mandatory)</p><p><b>Department:</b> Real Estate Projects </p><p><b>Must Have</b>: Fluency French and English</p><p><b>Rate:</b> $25.00 per hour</p><p><br></p><p><b>Key Responsibilities:</b></p><p><br></p><p><br></p><ul><li>Support day-to-day operations within the Real Estate Projects department.</li><li>Process purchase orders (POs) and invoices related to construction contracts.</li><li>Assist with data entry, validation, and error-checking in ERP systems (e.g., Oracle).</li><li>Analyze and export data using Excel for reporting and tracking purposes.</li><li>Provide excellent customer service to internal departments.</li><li>Collaborate with stakeholders to ensure smooth procurement and payment processes.</li></ul><p><br></p><p><br></p><p><b>Required Skills & Qualifications:</b></p><p><br></p><p><br></p><ul><li><b>2–5 years of experience</b> in administrative support, ideally within real estate or construction CAPEX projects.</li><li>Strong understanding of the <b>procure-to-pay cycle</b> and purchasing processes.</li><li>Experience with <b>ERP systems</b> (Oracle preferred).</li><li>Proficiency in <b>Excel</b> (data export, analysis, and reporting).</li><li>Exceptional attention to detail and analytical skills.</li><li>Ability to identify errors and inconsistencies in documentation and data.</li><li>Strong customer service orientation and communication skills.</li><li>Self-starter with logical thinking and problem-solving abilities.</li><li><b>Bilingual (French and English)</b> is required.</li></ul><p><br></p><p><br></p><p><b>Nice to Have:</b></p><p><br></p><p><br></p><ul><li>Prior experience supporting <b>CAPEX projects</b> in real estate or construction.</li><li>Familiarity with construction terminology and contract structures.</li></ul><p></p>