Administrative Assistant Regular Full Time

Job Description

<p>The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine.</p><p>Key Responsibilities</p><ul><li>To demonstrate initiative, within pre-determined guidelines, in handling day-to-day administrative functions;</li><li>To respond to and screen calls/emails /visitors promptly and handle appropriately;</li><li>To schedule /coordinate all appointments and meetings;</li><li>To coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for executives;</li><li>To prepare presentation materials, or statistical reports and distribute as required;</li><li>To maintain and process expense accounts for the executives;</li><li>To develop & maintain a well organized filing system that permits easy reference and rapid retrieval of information ;</li><li>To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting;</li><li>To conduct research and compile data as required;</li><li>To prepare and/or edit internal and external letters, memos and emails;</li><li>To continually expand and update professional knowledge;</li><li>To work collaboratively as part of the Administrative Professionals team, taking an active & participatory role in the Administrative forum;</li><li>Work in a position of trust with vulnerable adults (residents);</li><li>Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in the Code of Conduct;</li><li>Complete other duties as assigned.</li></ul><p>Qualifications</p><ul><li>Business Administration degree or diploma</li><li>Completion of Business/ Admin courses and 3-5 years comprehensive general office experience</li><li>Must be proactive, self-disciplined and able to demonstrate a high level of productivity</li><li>Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines</li><li>Demonstrated excellence in communication skills, written & verbal</li><li>Demonstrated ability to effectively prioritize work and workflow</li><li>Must present a professional and polished image at all times; exhibiting a friendly and personable approach</li><li>Extremely customer focused, always delivering exceptional service</li><li>High degree of interpersonal skills, with ability to deal successfully with both internal and external clients</li><li>Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times</li><li>Must exhibit flexibility and adaptability to change</li><li>Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook)</li><li>Flexibility in working hours to meet Management and clients needs</li><li>Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one</li></ul><p>If you're motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us</p>