Administrative Assistant/Receptionist

Job Description

Job Description

Job Description

We’re looking for a proactive and organized Administrative Assistant/Receptionist to provide administrative support for one of our clients located in North York. This role offers:

• Up to $65K (commensurate with experience)
• Benefits
• Vacation
• Will require working in office daily

We’re looking for a proactive and organized Administrative Assistant/Receptionist to provide administrative support for one of our clients located in North York. This role offers:

• Up to $65K (commensurate with experience)
• Benefits
• Vacation
• Will require working in office daily

Seeking a professional Administrative Assistant/Receptionist to manage front desk operations and provide essential administrative support. This role is fully in-office and requires a reliable, organized individual with strong interpersonal skills and proficiency in MS Office. This position is working within an accounting firm and knowledge of accounting and cloud-based software is a strong asset.

Key Responsibilities will include but not limited to:

• Welcome visitors and clients professionally; direct and announce them appropriately.
• Answer, screen, and forward phone calls; take accurate messages.
• Manage daily mail, courier shipments, and prepare bank deposits.
• Update calendars, schedule meetings, and maintain filing systems.
• Perform clerical duties such as filing, scanning, photocopying, transcribing, and faxing.
• Prepare boardrooms for meetings, including technology setup and refreshments.
• Assist with compiling financial statements and other documents.
• Support tax preparation and filing processes, including filing CRA documents and downloading notices.
• Maintain tidy, organized, and welcoming reception area, boardrooms, and kitchenette.
• Maintain office supplies, stock, and equipment.
• Perform other administrative duties as assigned.
• Follow office security and safety procedures.

Qualifications include:

• Minimum 5+ years of experience in administration, office support, or front desk operations, preferably from an accounting firm or professional services.
• High school diploma and additional certification in Office Administration or related field is an asset.
• Strong professional demeanor with excellent customer service skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and various accounting software is a strong asset.
• Highly organized, detail-oriented, and able to work independently.
• Must have flexibility to work outside business hours during peak season.