Administration Coordinator, Dealer Services Taxation

  • Full Time
  • Toronto

Laurentian Bank


Seeing beyond numbers™


At Laurentian Bank, we believe we can change banking for the better. Founded in Montreal in 1846, Laurentian Bank helps families, businesses and communities thrive.

Today, we have over 2,800 employees working together as One Team, to provide a broad range of financial services and advice-based solutions for customers across Canada and the United States. We drive results by placing our customers first, making the better choice, acting courageously, and believing everyone belongs.

This role sits within Laurentian Bank.


The Administration Coordinator is responsible for the calculation, reconciliation and monthly remittances and the year-end tax filings to CRA (Canada Revenue Agency), RQ (Revenue Quebec) for all for registered and investment accounts.

This is a specialized role, that also includes estate tax reporting as well as acting as a liaison between LBC Tech and CRA and RQ and dealing with any client tax questions and issues.
Responsibilities:

  • Year End Tax Reporting (Filing) for registered accounts – Complete yearend tax filings to CRA, Revenue Quebec prior to filing deadlines for the following receipts: T4RSP, T4RIF,T4A, R2, NR4, T550 and T3-GR. Ensure client tax receipts are created and sent prior to regulatory deadlines.
  • Year End Tax Reporting (Filing) for investment accounts – Complete year-end tax filings to CRA, Revenue Quebec, deadlines for the following receipts: T5, T3, T5013 T5008, R3, R15, R16, R18,.

    Ensure client tax receipts are created and sent prior to regulatory deadlines
  • Ensure daily/weekly tax GL’s reconcile with monthly tax audit listings. Any variances must be identified and communicated with departments responsible to reconcile.
  • Review and distinguish between instant admin relief and written admin relief to CRA and ensure filing are completed on a Tri-annual basis.
  • Review completed tax receipts and reporting
  • Ensure tax reporting is completed by regulatory deadlines
  • Ensure contract staff are trained on tax reporting for estates
  • Ensure tax receipts are properly created for all estate accounts that have settled within the tax year
  • Handling all escalated issues with regards to Tax reporting on Registered, Investments and Estate accounts.
  • Registered Products Liaison – Liaise with CRA, Revenue Quebec and ITSO regarding reporting, inquiries and issues.
  • Investment Account Liaison – Liaise with CRA, Revenue Quebec and ITSO and IRS regarding reporting, inquiries and issues.
  • Preparing and filing of T3 returns for Specialty plans

  • Qualifications:

  • Education/skills acquired through completion of a post-secondary degree or equivalent (e.g. non-specialized bachelor degree or business-related community college diploma), combined with more than two years of work experience related to Tax reporting with a financial institution
  • Completion of Investment Funds of Canada (IFIC) or Canadian Securities Course (CSC)
  • Excellent Communication Skills (written and verbal), Time Management and Organizational Skills
  • Excellent attention to detail and accuracy
  • Strong knowledge of Canadian federal Income tax laws, foreign affiliate taxation rules and international tax treaties.
  • Excellent knowledge of various self regulatory organizations (ie: CRA, RQ, MFDA, IIROC and AMF)
  • Working knowledge of Registered Products, Mutual Funds, GIC, Bonds, etc
  • Possess intermediate to advanced skills in MS Excel.

    Computer literacy in Word and Outlook a must; familiarity with using large and complex financial database systems
  • Workflow systems, ability to learn inquiry functions in back office processing systems
  • Able to work in a high volume environment with an extremely demanding time frames
  • Ability to work effectively with others as part of a team
  • Highly motivated with a desire to succeed and progress
  • Familiarity with 5S, Kaizen Principles, Six Sigma or other Continuous Improvement methodologies is an asset
  • What Laurentian Bank has to offer you


    The total compensation offered by Laurentian Bank encompasses a comprehensive range of benefits, highlighting our commitment to the well-being and success of our employees. 


    Here are some of the key points of our offering:

  • The actual annual base salary offered will take into account internal equity, skills, and experience among other factors.
  • Total compensation: Earn a comprehensive compensation package that includes annual reviews and performance-based bonuses.
  • Work model: We prioritize a hybrid work model based on business needs.
  • Stock purchase plan: Become not just an employee, but a Laurentian Bank shareholder. Employer matching takes your investment even further.
  • Time off: In addition to paid vacation, we provide floating days and leave options to accommodate the diverse needs of our employees.

    Plus, as an extra perk, you also get a paid day off to celebrate your birthday.
  • Health and wellness: Take care of your health and well-being with access to healthcare professionals, our Employee and Family Assistance Program (EFAP), and a Stress Management and Well-Being Program.
  • Group insurance and pension: We offer a competitive insurance program based on your family’s needs and a defined contribution pension plan to help prepare for your future.
  • Financial benefits: As a Laurentian Bank employee, you’re also the best ambassador for our products and services. Take advantage of employee-only offers on a wide range of products.

    Enjoy exclusive deals and preferred rates on products and services including insurance, hotels, train tickets, spas and many more.
  • We are committed to creating a fulfilling professional environment where your skills are valued, and your well-being is a priority. Join us for a rewarding career at Laurentian Bank.



    Inclusion and Accessibility

    At Laurentian Bank, we believe everyone belongs.

    We are committed to fostering an inclusive work environment that reflects the diversity of our customers and our communities and where everyone feels like they belong and can thrive. To this end, we encourage applications from individuals from equity-deserving groups, including Indigenous persons, racialized and persons with disabilities, marginalized genders and the 2SLGBTQIA+ community.