Access and Privacy Specialist (Temporary Full Time for approximately 11 months)

  • Full Time
  • Kitchener
  • 60 - 80

Kitchener Housing Inc.

Access and Privacy Specialist
(Temporary Full Time for approximately 1



Competition Number
Job Code
Posting Date
May 30, 2024
Closing Date


, 202



at 6:00pm

Job Status
Temporary Full-Time

City of Kitchener

is a vibrant and dynamic city of approximately 2


0,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its


, its digital


and its diverse economy.

City of Kitchener

is WHERE you want to work! Learn more about the top reasons to join us:
Why work at the City of Kitchener
Position Overview:
Under the direction of the Manager of Corporate Records and Archives, the Access and Privacy Specialist will be responsible for the processing and management of all formal access to information requests (FOI’s) under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) in accordance with legislative deadlines. The Access and Privacy Specialist will be responsible for investigating privacy breaches, conducting Privacy Impact Assessments, providing advice, guidance, and consultation on privacy compliance as well as risk management. This position will respond to inquiries about MFIPPA and assist with developing and implementing policies, processes, and procedures across the organization. The position will also monitor activities to ensure compliance with relevant legislation, make recommendations on strategy and governance, deliver departmental training, and assist with the preparation of submissions on appeals to the Information and Privacy Commissioner of Ontario (IPC).



as a primary point of contact and technical expert on access and privacy-related inquiries.
Coordinates and processes requests for access under Municipal Freedom of Information & Protection of Privacy Act (MFIPPA), including correction of personal information and responding to appeals made via the Information and Privacy Commissioner of Ontario.
Conducts research on access and privacy issues, analyzes case law and IPC decisions/orders, and consults with stakeholders as necessary regarding the application of discretionary exemptions.
Coordinates and reviews Privacy Impact Assessments and provides recommendations to mitigate privacy risks.
Leads in the design, development, implementation, evaluation and evolution of the City’s Privacy Program including designing, developing and delivering access and privacy training.
Provides advice and consultation to staff related to the collection, use, disclosure, storage and security of personal information as per requirements under MFIPPA, and develops solutions that balance business needs with privacy requirements and other related risks
Investigates and responds to privacy breaches and privacy complaints.
Performs other related duties as assigned.
Minimum of 3-year degree or diploma in a related field (e.g., Library Science, Public Administration)

Minimum of 1 year of related experience.

responding to and investigating privacy incidents and breach responses.

xperience conducting Privacy Impact Assessments (PIAs), including knowledge of Privacy by Design principles.
Canadian certification with the International Association of Privacy Professionals (CIPP/C) or an equivalent credential is an asset.

xtensive knowledge of information access and privacy principles with specific knowledge of public sector access and privacy legislation (e.g., Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) as well as decisions of the Information and Privacy Commissioner of Ontario, cases, trends and other privacy legislation.

xperience processing and responding to formal Freedom of Information requests within prescribed timelines.

emonstrated ability and knowledge to provide expert advice on the application of access and privacy legislation and have experience preparing reports to support policy analysis and decision-making.

bility to plan, implement and deliver training programs on access and privacy.

analytical skills with sound judgement and the ability to handle matters of a confidential, political and/or sensitive nature.
Demonstrated ability to participate as an effective team member and work collaboratively with others


time management, organizational and

communication skills both oral and written

Proficiency using computers and Microsoft applications.
Excellent customer service skills and the ability to build relationships, and manage conflicts.
Must be reliable with a good attitude and employment record.
Note: All interested applicants are encouraged to apply. In the event there is no successful applicant with the stated level of education and experience, other applicants will be considered if a combination of their education and experience meets the following pre-determined equivalency:
2-Year Diploma (or 2-Year Specialized Post

Secondary Program) with minimum 2 years’
related and relevant experience



Degree with minimum 6 months related and relevant experience.
The City of Kitchener is committed to an equity-driven, inclusive, accessible, and barrier-free recruitment and selection process, and to ensuring our workforce reflects the full diversity of the community we serve. We welcome applications from Indigenous, Black, racialized and 2SLGBTQ+ persons, as well as other equity deserving groups.
We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at

[email protected]


or 519-741-2200 ext. 7261 to make

your needs known, so that we can support your full and equal participation throughout the hiring process.
We appreciate the interest of all applicants. Only candidates whose skills, experience and qualifications meet the requirements of the position will be contacted.
Please note that as per Human Resources Policy


110, “Employment of Relatives of Staff Members and Elected Officials”:
“The immediate relatives of staff of the Human Resources Division, all Directors,

General Managers

, or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity.
The immediate relatives of all other Management personnel shall not be employed where such employment would be:
1. within the same Department in the case of permanent full-time, temporary full-time and part-time classifications.
2. within the same Division in the case of students.”
Corporate Services
Legislated Services
Union Affiliation
CUPE 791
Number of Positions
Hours of Work

hours per week

, Monday to Friday
Initial Location
City Hall
Salary Range
$62,228 – $77,784

effective November 1:

$63,682 – $79,602